Instruction for Presenters

Delegates who wish to submit a paper or poster presentation should apply through the website directly to sessions most closely matching the content of their presentation.

Each delegate should submit no more than 2 papers/posters with his/her name as first author. Co-authors in papers reserve their right to submit themselves other papers (also up to 2) with their name as first author.

If no session matches their paper/poster content, they can submit to the “general session”.

Submission should include title, abstract of 200-250 words and 3-5 keywords.

Papers and posters are evaluated by each session organiser/s. Papers/posters submitted to the “general session” are evaluated by the Scientific Committee of the conference.

The same paper/poster cannot be submitted to more than one session. Nevertheless, papers/posters rejected by individual sessions can be re-submitted to the “general session” after sessions’ participants are announced at the website.

In order to be able to submit a paper or poster delegates need to create an account in the conference website. Creating an account does not incur any fees. Fees will be paid by the participants who will come to Ankara to present their papers/posters. Co-authors who will not come to Ankara do not have to pay fees.

Please write us about your questions about submission proposals

To see a list of sessions, select "Sessions" on the left side of this page.

To submit a paper, select the session desired, click on "Details" (were you will find the session abstract) and then click on "Submit an abstract". You will then be prompted to log in (if you have not already done so) or to create an account in order to be able to log in. Once you log in you will be directed to the "Create Presentation" form."


By 15th April 2017: it will be the responsibility of the session organizers to sort out speakers’ abstracts, scheduling, etc. and to provide the ICAZ 2018 Organizing Committee with a "session pack".

This must include:

  1. Name and contact details of session organizer/s
  2. Name and contact details of proposed chair/s
  3. Name and contact details for each paper/poster contributor/s (Indicate the primary author)
  4. If there are Keynote speaker and/or Discussant their names and contact details
  5. Five keywords
  6. Full title of submission
  7. Abstract (up to 250 words excluding title, authors, and references)
  8. A session program which lists the order of presentations

Contact details includes: Institutional affiliation, email address


Apart from the sessions proposed as above, there will be room for individual papers/posters which will be included under the “general session” heading. To apply for this please look at the instructions for paper/poster presentations.


  • Paper titles and abstracts will be in the language used to deliver the paper.
  • Each speaker will have a 20-minute slot (15 minutes for the paper and 5 minutes for questions). Session organizers are encouraged to allocate time for discussion at the end of a session.
  • The session organizers will encourage speakers to provide visual aids (PowerPoint) for their presentations that can be easily read and understood, even from some distance. The use of long tables and complex diagrams is discouraged.
  • It is essential for the session organizer to keep in regular contact with the participants in the session.
  • To enable switching between sessions, all sessions will start and finish at the same time. Therefore, papers must always occur as scheduled. If a scheduled speaker do not turn up, there will be a 20-minute break.
  • All sessions will be organized in two-hour blocks, with five speakers per block. Consequently, sessions could be formatted for: one quarter of a day (two hours), half a day (four hours + a coffee break), three quarters of a day (half a day + coffee break + two hours), a full day (two half days + two coffee breaks). Proposals for sessions of half a day are encouraged, whereas session proposals with more than 20 presentations will be discouraged or split into several different sessions.
  • Sessions are encouraged to include a 10-minute or 20-minute (depending on either 2-hour or 4+-hour sessions, respectively) keynote speech at the beginning and a 10-minute or 20-minute period for a discussion at the end. This discussion can be introduced with a short presentation by the organizer(s) of the session or by an invited discussant. If so, the discussant should be instructed to provide a general comment on the session and the papers presented, rather than an independent extra paper. It is, therefore, essential that the discussant attend the whole session. We do not think it is necessary for the discussant to have to read written versions of the papers beforehand, but we expect him or her to be provided with a full list of abstracts as soon as the session is finalized.
  • The number of papers given by a single individual in the same session will be limited to one (this includes introductory or discussant papers). If at least one of the papers is co-authored, this limit can be increased to two.
  • If you need any help or a letter of support, etc. from the Organizing Committee and/or the ICAZ Executive Committee, don't hesitate to ask. If you have any problems or questions, please, do get in touch preferably by email at submissions@icaz2018ankara

Instruction for Participants

Please write us about your questions about submission proposals

Contact Details

009 0312 2107267
For general inquires
For submission proposals
For accommodation at METU
For accommodation outside of METU and trips


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